If you don’t want people to read, let alone edit, a document then you’ll need to Encrypt the document. Make a PDFĪnother way to make a document ‘read only’ is to make a PDF version and distribute the PDF instead of the Word document. To enforce a ‘no editing’ rule with a password you need the Restrict Editing options.īefore we look at Word’s extensive ‘Restrict Editing’ features, a quick look at two alternatives. Anyone can edit the document simply by clicking ‘Edit Anyway’. When you ‘Mark as Final’, Word changes a document property called ‘Status’, which is usually blank, to ‘Final’.īut manually changing the Status to ‘Final’ doesn’t have the same effect as choosing ‘Mark as Final’ from the menu, If anyone opens the document they’ll see this message at the top.Ĭlick on ‘Edit Anyway’ to remove the protection and edit the document. When you do that, Word shows an explanation of what will happen. Now it marks the document as ‘read only’ within the document structure and also as ‘Final’. Mark as Final is the new version of the old ‘Read only’ option within Word. Inside WordĪlternatively, you can lock up the document from within Word. In the title bar you’ll see “(Read-Only)” after the document name. If you open a ‘Read only’ document in Office, you can make changes but if you try to save you’ll be presented with a Save As dialog to save under a different name. In Windows Explorer, right-click on the file, choose Properties | General and check the ‘Read-only’ box. To do that, close the document in Office. This means the file can be opened and viewed but no changes can be made to the file. WindowsĪny file can be marked as ‘Read only’ at the system level. There’s two ways to make a Word document ‘Read only’ – meaning that it can’t be edited, only viewed. This ensures no one sneaks unnoticed edits into a document. There is also a useful option to ensure that the Track Changes is always on.
Allow some people to edit the document but others can only view it. How to lock your document from editing – the whole document or just part of it.
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